AEGIR-Marine’s
Privacy Policy

In general

Protecting your personal data is highly valued by AEGIR-Marine. We put in great effort to guarantee your privacy and our company complies in all cases with applicable laws and regulations, including the General Data Protection Regulation (GDPR).

The GDPR (General Data Protection Regulation) contains new and updated regulations for the protection of privacy and personal data. Under this Act, an organization working with personal data has certain obligations and the person whose data are processed has specific rights. This AEGIR-Marine privacy policy is intended to inform you about your rights and our liabilities under the GDPR.

AEGIR-Marine is part of a group of companies dedicated to sustainable innovations aimed at protecting the environment and our oceans. Guided by our B Corp philosophy (which commits us to positive social and environmental impact) we develop and offer products and services that not only contribute to a more sustainable world but also support and advance the maritime industry. Sharing data plays a key role in this mission, enabling us to drive both environmental stewardship and industry progress in an integrated way.

Why we process data

AEGIR-Marine may collect personal data during and after interactions with any individual or entity we engage with in a business context. This includes, but is not limited to, (prospective) customers, clients, suppliers, subcontractors, service providers, business partners, distributors, agents, consultants, intermediaries, industry contacts, and any of their representatives, employees, or other individuals acting on their behalf — including self-employed professionals and business owners.

This processing is based on several legal grounds, including the performance of (possible) agreements, your consent and our legitimate interests. Our legitimate interests lie in upholding and advancing our mission to work together with our group companies and like-minded partners to contribute to - among other things - a more sustainable world based on the 17 SDG’s and to assist the maritime industry.  As part of this, we may share your data, where appropriate and in compliance with the GDPR, with other companies within our group or with carefully selected partners who share this sustainable vision - and who might very well be of interest to you.

We have carried out a thorough balancing test to weigh our legitimate interests against your privacy rights under the circumstances in which we might process personal data. This balancing focuses on ensuring that your data are used primarily in a professional context and therefore a business-to-business relationship, and with full respect for your rights and freedoms.

How we collect data

AEGIR-Marine may collect personal data during and after interactions with but not limited to customers, clients, suppliers, subcontractors, service providers, business partners, distributors, agents, consultants, intermediaries, industry contacts, and any of their representatives, employees, or other individuals acting on their behalf — including self-employed professionals and business owners. This data is typically gathered in the context of:

• Direct communications via email, phone, or meetings;
• Website visits and contact form submissions;
• Business cards or contact details shared during events or networking;
• CRM entries based on professional interaction;
• Via partners or companies with whom we have a shard core mission and values on environmental issues and solutions; and
• Contractual and transactional correspondence.

What we do with your data

We process your personal data only for the purposes for which they were collected. These purposes include:

• Enabling smooth business communication and cooperation;
• Managing contracts and fulfilling agreements;
• Providing services and support;
• Handling financial transactions; and
• Connecting you with other like-minded companies within our group, to further our shared mission of sustainability and innovation.

The legal bases for processing include the execution or entering into agreements, your consent and our legitimate interests. We have conducted a balancing test to ensure that our legitimate interests do not override your fundamental rights and freedoms. Your data is handled carefully, with full respect for your privacy.

In accordance with the above:

• We process and use your data only for the purpose it was collected for.
• We will inform you if personal data will be processed. We will do this, depending on the data, personally or via our communication channels, such as our company website.
• All employees within AEGIR-Marine have committed themselves to confidentially and responsibly process and use your personal data.
• AEGIR-Marine provides optimum protection of your personal data against unauthorized access.
• AEGIR-Marine will retain your personal data no longer than necessary.
• Data may be shared with other companies within our group or with selected partners, where this supports our shared mission. This concerns data used in a professional context which you, as a business representative (et al.), can reasonably expect to be used for relevant and mission-aligned communication. As long as the data is used in this professional context and in accordance with this purpose, it does not conflict with the GDPR, following a legitimate interest assessment made by AEGIR-Marine.
• our data retention policy is compliant with current and valid regulations.

You can assert the following rights:

• The right to be informed of which personal data have been processed within our company and which data we have shared with the companies within our group or our selected partners.
• The right to demand access to your stored personal data and a copy of that data (in so far as the privacy of another person or party is not harmed by your request).
• The right to correct, supplement and delete data if deemed necessary.
• The right to ask for (partial) destruction of your stored personal data. This can only be accommodated if the retention of your data is not of considerable importance for other (third) parties and/or the data must not be retained on the basis of statutory regulations.
• The right to object to the processing of your personal data in specific cases.

If you have any questions after reading our Privacy Policy or would like to contact us on other privacy issues, please do so by calling +31 343 432 509, or email us through info@aegirmarine.com.